Features › Sharing with your team

Team sharing

One link and the whole team is in the loop

Not everyone needs to be at every meeting. Send your assistant or team leader the summary, transcript or tasks with one link, even if they don’t use ZAPSIO. No more forwarding long emails.

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Sharing · Jana Nováková, mortgage

Public link active
zapsio.com/s/novakova-hypo

Anyone with the link can see the summary and tasks, without logging in.

Shared with

Lucie H., assistant · Eva K., team leader

Share in one click

Create a link and send it to your assistant by chat or email. They can open the summary and tasks without installing anything or signing in.

  • A link to the summary or the full transcript
  • Works for people outside the app too
  • No attachments to download
Try it free

You decide who sees what

Share just a brief summary or the complete transcript. You control what goes out and who you send the link to.

  • Share the summary or the full transcript
  • Send the link only to the people you choose
  • Data stays safely in the EU
Try it free

The whole team knows where things stand

Your assistant knows which documents the client still owes, and your manager sees how the meeting went without sitting in on it. Everyone saves time and nobody is out of the loop.

  • Your assistant knows right away what to prepare
  • Your manager sees the meeting outcome
  • A clear record of what was agreed
Try it free
How it works

Sharing in three steps

1

Open a meeting

In the app, open the summary, the tasks or the full transcript of the call.

2

Create a link

Generate a link to whatever you want to share in one click.

3

Send it to colleagues

Paste the link into a chat or email, and the recipient opens everything without logging in.

Related

What you can share

Online meetings In-person meetings in a room Existing recording

From every one of them you get:

  • Full meeting transcript
  • AI summary + key points
  • Tasks with deadlines and priority
  • Smart chapters
  • Meeting mood
  • Effectiveness score + tips
  • Speaking coach
  • Promises and commitments
  • Continuity with the previous meeting
  • Objections and buying signals
  • TOP moments + audio clips
  • Question analysis
  • Follow-up email
  • Price quote
  • Draft contract
  • Meeting report
  • Meeting record (PDF)
  • Record completeness check
  • Condensed version of the meeting
  • Deal reminders (fixed rates, anniversaries)
  • AI chat with your meeting
  • Output in any language
  • Export to PDF / Word / TXT
  • Share via link or WhatsApp
Frequently asked questions

What people most often ask about sharing

Does the recipient need a ZAPSIO account?

No. Anyone can open a shared link, they just click it. Ideal for clients and colleagues who don’t use the app.

Can I share just the summary and not the full transcript?

Yes. You decide whether to share a brief summary, the task list or the complete transcript of the call.

Is a shared link secure?

Only the people you send it to know the link. Data stays on European servers and is GDPR compliant.

Can I turn sharing off?

Yes, you can cancel sharing anytime, and the link stops working.

How quickly can I share a meeting?

As soon as it is processed, which is a few minutes after the call ends.

Can I also send the record as an attachment?

Yes. Besides the link, you can download the record as a PDF or Word file and send it as a regular attachment.

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Keep everyone in the loop, without unnecessary meetings

5 days free. See how easily your meeting record reaches the whole team.

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